Job Description

Location: Steward Medical Group - West
Posted Date: 4/23/2024
Job Type: Full Time
Salary: 10.00 - 15.00
Department: 1144.90320 Oh-Mid County-Fp-Set

Position Summary

  • · This position is to function as a member of the administration team and complete assigned daily front end tasks to ensure smooth day to day operations in the SMG physician practice. The Patient Service Specialist must maintain a professional, positive manner when talking with patients in-person, over the phone, or via email.

Key Responsibilities

  • · Answers calls and routes telephone calls appropriately; takes messages, follows through with each message, ensuring that the appropriate physician/staff member receives the information. Provides routine information to callers and gives only authorized medical advice from a provider.
  • · Provides a high level of customer service to all new and existing patients of the practice.
  • · Creates patient cases and documents telephone calls and messages into Athena or other EMR.
  • · Schedules patient appointments and appropriate testing for patients as requested.
  • · Registers patients in EMR and verifies information including demographics and obtains accurate health insurance information. Conduct eligibility checks to ensure insurance is reflected accurately.
  • · Collects required insurance co-pays from patients including any prior balances.
  • · Follows scheduling notes and direct schedules patient visits in other SMG practices as advised.
  • · Performs pre-visit planning daily for all upcoming scheduled appointments to include running insurance eligibility.
  • · Responsible to obtain prior authorizations and/or insurance referrals as per practice need.
  • · Performs outreach to select patient groups as directed for patient care and quality measurement/guidelines. Schedules specialty appointments/testing as required.
  • · Performs work in EMR buckets as directed and per practice need.
  • · Responsible to inform manager of administrative supply needs or assists with ordering.
  • · Follows up with providers on missing slips and creates claims in Athena.
  • · Responsible to work assigned revenue cycle buckets as directed.
  • · Must be able to work independently with little supervision.
  • · Adheres to SMG policies.
  • · Always uses discretion to ensure patient confidentiality.
  • · Performs other duties as requested.


  • · Strong customer service excellence expected.
  • · Excellent communication and interpersonal skills required
  • · Experience with EMR strongly preferred. (Athena a plus)
  • · Experience with Microsoft Office, Word, Excel, and Outlook preferred.

Education & Experience

  • · High School Diploma or equivalent required.
  • · One to three years as a medical secretary preferred.

About Steward Health Care
Over a decade ago, Steward Health Care System emerged as a different kind of health care company designed to usher in a new era of wellness. One that provides our patients better, more proactive care at a sustainable cost, our providers unrivaled coordination of care, and our communities greater prosperity and stability.
As the country's largest physician-led, minority-owned, integrated health care system, our doctors can be certain that we share their interests and those of their patients. Together we are on a mission to revolutionize the way health care is delivered - creating healthier lives, thriving communities and a better world.

Based in Dallas, Steward currently operates more than 30 hospitals across Arizona, Arkansas, Florida, Louisiana, Massachusetts, Ohio, Pennsylvania, and Texas.

For more information, visit

Salary Range: 10.00 - 15.00

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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